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The Biggest Problem with Meeting rooms in Leeds, And How To Fix It

Posted by Oliver Corrigan on Nov 23, 2015 8:30:00 AM
Oliver Corrigan
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The vibrant, exciting and business-orientated city of Leeds might be abundant with meeting rooms and office space to rent but will such corporate spaces cater for your specific needs and requirements? Organising and hosting a meeting can be daunting, stressful and challenging, and the last thing you want to be worrying about is that the venue of your meeting won’t be ‘up to scratch’.

This article explores some of the biggest problems with meeting rooms in Leeds, and, most importantly, how you can fix them to help ensure your meeting in Leeds runs smoothly and is a roaring success.

 

 

  • The meeting room layout isn’t right

Modern meeting rooms come in many different layouts, ranging from a typical ‘boardroom’ style setup with one large table in the middle surrounded by chairs, through to a Classroom style setup, designed for a speaker at the front faced by a sea of tables and chairs.

As we wrote in a blog last year, the various meeting room styles come with specific pros and cons. For example, the U-shape style setup, whereby conference tables are positioned end to end to form a U-shape, are great for seminars that require audio-visual presentations. However, they are not so good for meetings that have a lot of people attending and are confined to smaller groups of approximately 25 and less.

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The solution?

Firstly, you should determine which style of meeting room will be most suitable to your individual meeting requirements. Next you should get an estimate of the number of people who will be in attendance.

With such information on-board, you can avoid the awkwardness of hosting a meeting in a room that has limited space or has a wrong layout for your specific requirements, and opt for a meeting room venue that has a number of different styles of meeting rooms available.

For example, at Carrwood Park, you have the option of holding meetings for smaller groups in our light and airy meeting rooms, holding a bigger meeting in our spacious boardrooms that can accommodate up to 24 guests, or entertaining larger groups of up to 120 guests in our luxury conferencing space – the choice is yours.

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  • No refreshments!

Have you ever attended a meeting where there has been no refreshments offered for the whole duration of the meeting? You’ll understand that the thirstier you got, the less you were able to concentrate, subsequently diminishing the effectiveness of the meeting.

As Jerome K Jerome wrote in his humorous account of a boating holiday on the Thames, titled, Three Men in a Boat:

“We cannot work, we cannot think, unless our stomach wills so. It dictates to us our emotions, our passions. After eggs and bacon it says “Work!” After beefsteak and porter it says “Sleep!” After a cup of tea (two spoonfuls for each cup, and don’t let it stand for more than three minutes), it says to the brains, “Now rise, and show your strength…”

 

 

The solution?

As corporate meetings can be lengthy and intense, they require regular refreshment breaks to keep the meeting hosts and their attendees focused, refreshed and on form.

It is therefore important that you choose a meeting room in Leeds that has refreshments available.

 

 

  • The meeting is difficult to get to

If you’ve been to Leeds, you’ll know that it is a well-connected city that has a great bus and rail network, is not far from Leeds-Bradford Airport, a major international airport, and is in close proximity to major motorways.

Consequently, visiting delegates should be able to travel to a meeting in Leeds without too much hassle. However, when organising a meeting in Leeds, you should try and make the location as accessible as it can be for everyone.

For example, will guests travelling by car be able to locate the meeting room venue fairly easily and park at the site? Will attendees travelling by train or bus be able to reach the venue without having to rely on taxis or other inconveniences?

 

 

The solution?

As Empowermint.com writes in its blog titled ’10 considerations for selecting the perfect destination for your meeting’, when planning a meeting venue you should consider how attendees will get there.

If the majority of your guests are driving to the meeting in Leeds, it might be worthwhile to host the meeting in meeting room space in Leeds that is outside of the city centre, has good access to motorways and major roads and comes with its own car parking space.

By the same token, if most of your attendees are travelling by public transport, choosing a meeting room in Leeds that is close to Leeds train station would make life easier for visiting guests.

 

 

  • A terrible techno error occurs

Whilst Leeds might be a technologically innovative and digitally-minded city, no city is completely void of potential technology blunders.

From interactive whiteboards to tablets relying on Wi-Fi, as Effectivemeetings.com writes, being surrounded by new technology and tools makes presentations and meetings more efficient and stimulating. However, when technology goes wrong it can cause red-faced embarrassment.

 

 

The solution?

Even if the Wi-Fi or a projector fails halfway through your presentation, if you have an IT support team onsite, the embarrassment won’t last long and you’ll be up and running again in no time! It could therefore be invaluable to choose a meeting room venue in Leeds that comes with its own IT support team.

If you are wanting to locate a well-facilitated, quality, professional and easily-accessible meeting room venue in Leeds, get in touch with Carrwood Park to find out more information about our quality meeting rooms on the outskirts of Leeds.


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